Clerks Corner


Welcome to the Clerk’s Corner!

Municipal Clerk Amanda G. Macchia is a Registered Municipal Clerk licensed by the State of New Jersey.  She is currently pursuing the educational requirements to become a Certified Municipal Clerk licensed by the International Institute of Municipal Clerks.  Mrs. Macchia has been with the Township since October of 2011, and was appointed as Municipal Clerk effective December 1, 2011.  The Statutory Duties of the Municipal Clerk are as follows:

  1. Secretary to the Municipal Corporation
    The Clerk maintains custody of all minutes, books, deeds, bonds, contracts and    archival records of the Municipality.
  2. Secretary to the Governing Body
    The Clerk is present at all Township Council meetings to maintain a record of the proceedings and retain original copies of all minutes, ordinances and resolutions.
  3. Chief Administrative Officer of Elections
    The Clerk validates petitions for local office, manages Election Day proceedings, and certifies to the County Clerk persons elected to local office.
  4. Chief Registrar of Voters
    The Clerk can assist residents with matters of Voter Registration.
  5. Administrative Officer
    The Clerk accepts applications and issues licenses and permits for various functions, including Retail Food Handlers Licenses, Legalized Games of Chance Licenses, Dog and Cat Licenses, Beach and Boat Passes, etc.
  6. Records Coordinator and Manager
    The Clerk is responsible for the retention and/or proper destruction of all municipal records.

In addition to these statutory duties, the Clerk also serves as the Registrar of Vital Statistics.  Mrs. Macchia is licensed by the State of New Jersey as a Certified Municipal Registrar, and her office can assist residents with matters of marriage, birth and death.

The business hours of the Municipal Clerk’s office are available here.  Mrs. Macchia can be contacted at Clerk@MineHill.com or 973-366-9031 ext. 7.


Beach Passes & Permits

Mine Hill Beach and Boat Passes can be purchased from the Office of the Municipal Clerk.
Read More >>

Minutes, Ordinances & Resolutions

Minutes, Ordinances and Resolutions of the Township Council are not readily available in digital copy prior to January of 2012. Information from January of 2012 forward will be made available on this site as we are able.
Read More >>

Election & Voter Registration Information

This page contains detailed information for Voters and Candidates.
Read More >>

Licensing Information & License Applications

The Municipal Clerk’s Office licenses various activities within the Township.
Read More >>

Dog & Cat Licenses

All dogs and cats in Mine Hill Township must be licensed.
Read More >>

Vital Statistics

The term “Vital Statistics” applies to matters of Birth, Marriage/Civil Union, and Death.
Read More >>